Share and track records easily
Scanning your records can help you share the information in those records instantly with a variety of users, such as staff and customers in multiple locations. Scanned records can eliminate the need for costly reproduction and mailing. They are also easier to track electronically. Tricom can convert your records to a standard format and can help you build and index a centralized repository to help you track records, control loss, and provide information security while records are in transit.
Prepare for disasters
Scanned records can be an integral part of your agency's Continuity of Operations Plan (COOP) and disaster recovery plan. Scanned documents provide backup copies of your paper vital records in an easily portable digital format. This provides extra assurance that you will be able to access the information in the records should disaster strike. Tricom can also provide storage in our Electronic Records Vaults (ERVs) for digital records stored on electronic med
Respond to audits and discoveries
Federal agency records can contain key evidence; therefore, they are subject to audits and discovery demands inquiries. These requests are often high-profile and extremely time sensitive. A scanning strategy should be a key part of your agency's risk assessment plan. Digital records are easy to store and search. They can help your agency quickly comply with these kinds of requests and avoid censure, fines, and negative publicity.
Salvage damaged records
Paper records are vulnerable to a number of threats. Tricom has helped agencies salvage records that have been damaged and preserve digital images of these records. We can assess damaged records on-site, recommend treatments to remediate damage, scan damaged records to provide digital images of them, and help you ensure that you are compliant regulations.
Protect aging paper originals
If your collection includes fragile paper records, scanning can offer significant benefits. Digitizing fragile records preserves the integrity of the originals by allowing them to be handled less. And often, the scanning process increases legibility of aging or hard-to-read records. Tricom has the experience handling and preserving fragile records and can advise you on best practices for digitizing these materials.
What we do to organise your documents
We scan & organise
Your paper records are scanned, digital documents collected, and all your information gets centralised on your own system or our cloud-based enterprise content management software.
Tricom's scanning services takes full advantage of Optical Character Recognition (OCR) to capture all the text on your documents, making it easy to search for information using keywords.
View data from any where
Tricom's scanning services are compatible with our cloud-based document management system, enabling access to information from anywhere, on mobile, tab and computer.